1. Name
The organisation will be called “Tredegar Cricket Club” and will be referred to as “The Club” in the constitution.

1.1 Aim
The aim of the club is to promote and develop the game of cricket within Tredegar for the enjoyment of its membership.

2. Membership
Membership of the Club shall be available on a personal basis only, as Full Members, as described below.

2.1 Full Membership
Full Membership of the Club shall be available to persons upon payment of the appropriate fee as determined by the Annual General Meeting each year. All Full Members fees should be paid by the last day of May each year for that year.

Payment of the full membership fee shall entitle the Member to benefits as determined by the Management Committee, including voting rights at Annual General Meetings, for a period of time not exceeding one calendar year, as determined by the Management Committee.

Student (over 16) / Unemployed

Full-time students over the age of 16 who are not working & unemployed members will be classified as full members, but will pay a reduced membership fee, to be set by the Committee.

Junior Membership

Junior Membership is available to persons under the age of 16, the fee being determined by the Committee. Junior Members are entitled to all membership benefits as full members, excluding voting rights.

Junior Members have the option to upgrade their membership to include voting rights if they wish to pay the full membership fee. This decision must be made before end of May each year, when all membership fees are due.

2.2 Eligibility for Membership

The committee has responsibility for vetting potential members, and has the right to refuse membership to applicants. This would only occur in exceptional circumstances, and for reasons that the committee believe would jeopardize the good name of the club or the spirit of the game.

2.3 Non Payment of Fees
Any member not having paid his/her membership fees or monies owed to the club shall be deemed to be to be “not in good standing”. Any such person shall, at the discretion of the committee, be excluded from club events and/or matches.

All membership fees are due by May 31st. If the fee is not paid a £10 fine will be incurred.

3. Rules and Code of Conduct
Written Rules and Code of Conduct shall be agreed by an Annual General Meeting of the Club as Supplementary Regulations to this Constitution (see below) and shall provide for sanctions, including termination of membership, against misconduct of members.

4. Management
4.1 At each annual general meeting the club will elect a management committee consisting of:

Chairperson

Vice-Chairperson

Secretary

Treasurer

1st Team Captain

Non-League Captain

4.2 The Management Committee of the Club, chaired by the Chairperson of the Club and serviced by the Secretary of the Club, shall:

carry out the policies adopted by the Club at its General Meetings;

act on behalf of the Club between General Meetings;

report to members of the Club at each General Meeting of the Club upon action taken on behalf of the Club;

have power to appoint Sub‑Committees, to determine their terms of reference and to appoint a Chair from among the Full Members of the Club, for each Sub‑Committee.

4.3 In addition the following will join the management committee to form the full committee;

Fixture Secretary

Sponsorship Secretary

Team Captains

Vice-Captains

Head Coach

4.4 The committee may also invite other club members to be co-opted onto the committee as they see fit.

4.5 There shall be a quorum for the conduct of business by the committee of four members of the full committee, two of whom must be members of the management committee.

4.6 Selection Committee
The selection committee will consist of the Captains of all teams within the club (or Vice-Captains if unavailable) and the Head Coach.

5. General Meetings
The affairs of the Club shall be governed by members of the Club in General

Meetings including Annual Meetings and Extraordinary General Meetings.

5.1 There shall be an Annual General Meeting of the Full Members of the Club to be

held at a time and venue to be determined by the Management Committee of the Club,

chaired by the Chairperson of the Club.

5.2 At least two weeks notice of the Annual General Meeting of the Club shall be

given, by the Secretary to Full Members and, at his/her discretion, such

other persons as may be considered appropriate. Notice of the meeting shall include a

call for the nomination of Officers of the Club and such other positions as deemed

appropriate by the Management Committee.

5.3 A written agenda shall be constructed by the Secretary, for use at the Annual

General Meeting. This agenda shall include a statement of accounts for the preceding

financial year to the preceding 31 December, election of committee members, such

issues as may be raised by the Management Committee and such other motions as

may be made and seconded by individual Full Members of the Club. The agenda

shall include provision for the discussion of such other business as may be raised by

those present at the meeting.

5.4 All decisions at General Meetings shall be made by a simple majority of Full Members present.

The quorum of General Meeting shall be the lesser of one third of the current Full Members of the Club or six Full Members.

5.5 An Extraordinary General Meeting of the Club shall be held at the discretion of the Management Committee or at the written request of ten full members. Such Extraordinary General Meetings shall be held at a time and venue determined by the Secretary and at least three weeks notice of the Extraordinary General Meeting of the Club shall be given, by the Secretary to Full Members and, at his/her discretion, such other persons as may be considered appropriate.

6. Finance
6.1 Members shall pay such subscriptions as may be approved at a General Meeting upon the recommendation of the Management Committee.

6.2 The financial year for the Club's accounts shall be 1 January‑31 December.

6.3 The Treasurer shall keep proper accounts of the finances of the Club for presentation to Annual General Meetings.

6.4 Where expenditure is authorised by the Management Committee or by duly appointed Officers of the Club on behalf of the Club, the Officers shall be regarded as acting as agents of the members of the Club.

6.5 The income and property of the Club however derived shall be applied solely towards the promotion of the objectives of the Club and no payment shall be made to any member other than fees authorised by the Management Committee and the reimbursement of out‑of‑pocket expenses incurred in the course of conducting the business of the Club.

7. Dissolution/Merger
7.1 If the Management Committee decides that it is desirable that the Club shall be dissolved or merged with another club it shall call a Special General Meeting of the Club by giving not less than twenty‑one days notice to each Full Member stating the terms of any Resolution to be proposed at the meeting. If it is decided at a Special General Meeting by a two‑thirds majority of those present and voting that the Club shall be dissolved the Management Committee shall identify a date for the dissolution of the Club.

7.2 In the event that the Club is dissolved;

All outstanding debts shall be paid, if sufficient funds exist.

Following the dissolution of the club, all remaining funds shall be placed in the club’s bank account for a period of two years, or until the club is reformed, whichever occurs first

The club can only be reformed if a new management and full committee is instituted, whose members were full members of the dissolved club.

Two trustees shall be appointed by the management committee to administer this account and control all the club’s assets

After the two year period has passed the two trustees shall call a special meeting of all members who were fully paid up at the date of dissolution or merger. This meeting shall discuss and decide the distribution of the club’s remaining funds and assets.

8. Amendments to the Constitution
This Constitution may only be amended by a two‑thirds majority of the Full Members of the Club present and voting at any General Meeting of the Club.

Supplementary Regulations

10. Elections
All contested elections conducted at General Meetings for officers and other positions shall be held by secret ballot of members present. Two members of the Management Committee whose positions are not subject to contest will conduct and announce the result of the ballot, without reference to the number of votes cast for each candidate.

11. Rules and Code of Conduct
11.1 The reputation and image of the club is largely dependant on the behaviour of its members. Reasonable behaviour of its members is expected whilst representing the Club. It shall be regarded as a disciplinary offence for any member or person representing the club to conduct themself in a manner that is deemed to prejudice the good name or interests of the club.

11.2 Standards on and off the field should be in keeping with the best traditions and spirit of the game. Intimidation, aggressive behaviour and deliberate distraction of opponents are unacceptable. This includes the use of foul and/or abusive language.

11.3 Dissent at umpiring decisions is unacceptable.

11.4 The highest standards of sportsmanship must be maintained at all times during matches.

11.5 Any complaint or report must be conveyed to the full committee either verbally or in writing within 7 days of the alleged incident. On receipt of the complaint a disciplinary committee shall be formed as soon as practicable. The disciplinary committee shall consist of 4 members of the full committee, 2 of whom shall be members of the management committee.

11.6 The disciplinary committee will meet to consider the complaint in the first instance. If the disciplinary committee deem the complaint is worthy of further action the subject of the complaint will be given 7 days written notice of the complaint and invited to appear at a disciplinary hearing.

11.7 The individual may bring to the hearing any information and witnesses that have a bearing on the complaint. The disciplinary committee shall have the same opportunity.

12. Sanctions
12.1 If the complaint is proven, the individual shall be liable to one or more of the following sanctions;

No further action

The Management Committee may issue a reprimand in writing to the individual.

The individual may be suspended for a specified period, not exceeding 2 months.

The individual may be suspended for a number of matches, not exceeding 4 matches.

Membership of the Club may be terminated.

12.2 If a penalty is imposed the individual shall have the right of appeal against the decision. Notice of the appeal, setting out the grounds of such an appeal, must be submitted to the disciplinary committee within 7 days of receipt of the original disciplinary committee findings. Upon receipt of the appeal the penalty imposed shall not take effect pending the result of the appeal.

12.3 The disciplinary committee shall reconvene to discuss the appeal and the appellant may attend.

12.4 The disciplinary committee may confirm, alter, increase, decrease, or reverse the decision made at the original hearing. The decision made at appeal by the disciplinary committee shall be final and binding.